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Committee minutes

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Committee minutes

Postby Emma_Salter » Wed Jan 25, 2017 4:54 pm

Attended: Struan, Will, Ted, Conor,David

Feedback from the weekend:
Let us know..
What worked well?
What didn't work well?
Could improve food hygiene next time- keep high risk foods separate.
Packing the van in a more organised manner.
Post directions to the village hall before hand
Consider a booklet for each trip with info about the trip included- eg closest hospital, safety on rapids, document made on Google.

Hall location? Perfect but the location to the river could be closer somewhere else? Possibly look for somewhere with good accommodation, location, price- what do people think about this?
Drivers and drinking- make sure drivers are fit to drive the next day! Drink in moderation the night before- maybe think about having a drivers shift so some drivers can drink more one night?
We thought about getting a lockable box for the van key so people aren't waiting around for the driver who has the key to the van after being on a river.

Food was good the way it worked this year. The only critism was the lack of garlic bread. Thoughts about eating at 8 instead of 9pm?
Sandwiches were a good idea.
We'd like to point out, hummous and soreen is not an ok combination Lewis... And neither is jam and sausage rolls Charles.

Just a thought brought up- some people may prefer Lakes weekend compared to Tyne Tour so could maybe replace Tyne tour with another lakes weekend or something similar eg in Scotland, North Wales?

Kit

Buy more kit!! Especially for freshers.
Limit the number of people using club boats rather than personal boats.
Double check the number of boats in relation to number of people on further trips- don't just estimate!
Makes sure members rinse used wet suits after use.

Finances

Financially good at the moment
Could potentially reduce river trip prices to £7.50

NSR
Need to advertise more with Facebook posts
Transport prices could potentially be reduced
Persuade uni to help reduce the price of NSR
Could advertise the event by informing people of the opportunity to win kit eg the Emily Parker award.

Other bits
AGM on the 15th Feb- all members of committee must write 100 words about themselves
Bouyancy aids need to be sorted out
Update safety kit
Conor will talk to Geoff about insurance claim for broken boats
We think we would be better off buying new boats rather than new paddles?
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Re: Committee minutes

Postby Robbing » Thu Jan 26, 2017 2:55 pm

My thoughts........



Emma_Salter wrote: Consider a booklet for each trip with info about the trip included- eg closest hospital, safety on rapids, document made on Google.

I think this is a cracking idea! You could have a drivers booklet/document and a river leaders booklet/document. Obviously, it would allow people with responsibilities to operate a little more autonomously.




Emma_Salter wrote: Hall location? Perfect but the location to the river could be closer somewhere else? Possibly look for somewhere with good accommodation, location, price- what do people think about this?


I actually think the location is pretty good. A better option would be literally in the middle of the rivers that we'd be paddling but then would it be a faff getting supplies. It also seems pretty good because we seem to make as much noise as we want and don't get any complaints, along with pretty good facilities (minus the lack of a shower). To me, It only seems out of the way when there is no water and we have to drive to somewhere far like the Eden. Other than that, we're pretty close to the regular rivers that we'd run.



Emma_Salter wrote: Drivers and drinking- make sure drivers are fit to drive the next day! Drink in moderation the night before- maybe think about having a drivers shift so some drivers can drink more one night?


Like at Tyne Tour, drivers have to drink responsibly - it's part of their responsibilities. I think they just need to be reminded at the start of the weekend. If a driver wants to get stupidly drunk one night, they should make an arrangement with someone to do the driving for the following day/morning.



Emma_Salter wrote: We thought about getting a lockable box for the van key so people aren't waiting around for the driver who has the key to the van after being on a river.


Where do you propose placing that lockable box? How would you get in to it? Would it not compromise the security of the vehicle and all of the personal possessions within that vehicle? Would you want to take responsibility of numerous keys, phones, and wallets - not to mention the vehicle itself? I think the better option is to put the vehicle drivers in the first group. If one group over takes the other, think about swapping the drivers to the lead group.


Emma_Salter wrote: Food was good the way it worked this year. The only critism was the lack of garlic bread. Thoughts about eating at 8 instead of 9pm?


I think the comments i heard about garlic bread is that it could have been a snack whilst we wait for dinner to cook. Maybe the dinner could be pre-cooked on Thursday/Friday to speed up the cooking process on Saturday? I believe this is what James and maybe a couple of people before him have done.



Emma_Salter wrote: Just a thought brought up- some people may prefer Lakes weekend compared to Tyne Tour so could maybe replace Tyne tour with another lakes weekend or something similar eg in Scotland, North Wales?


I think each weekend has a different vibe and has a different aim. Remember that at least half of the people who go to Tyne Tour have barely paddled or not at all. Do you really want to take complete freshers to North Wales/Scotland? I think the Tyne is a pretty good river for complete freshers. To me, Tyne Tour is about getting to know the new members of the club and gel the club together, the bonfire, the fireworks, the ceilidh, and getting drunk. It has very little to do with paddling for me.



Emma_Salter wrote: We think we would be better off buying new boats rather than new paddles?


I think a nice level of good boats and paddles should be desired. Both make a massive difference to a paddlers progression and neither should be ignored.
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Re: Committee minutes

Postby Pyro » Fri Feb 03, 2017 1:50 pm

Emma Salter wrote:We thought about getting a lockable box for the van key so people aren't waiting around for the driver who has the key to the van after being on a river.

Robbing wrote:Where do you propose placing that lockable box? How would you get in to it? Would it not compromise the security of the vehicle and all of the personal possessions within that vehicle? Would you want to take responsibility of numerous keys, phones, and wallets - not to mention the vehicle itself? I think the better option is to put the vehicle drivers in the first group. If one group over takes the other, think about swapping the drivers to the lead group.


Additional to Rob's point - note that certain insurance companies have already stated a position that using those external locking boxes would invalidate your insurance.

Either drivers or the club need to invest in some Aquapaks and keep their keys with them, not give them to someone else. Putting the van (or whichever vehicle people's kit is in) driver in the lead group isn't rocket science.
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Re: Committee minutes

Postby Pyro » Fri Feb 03, 2017 1:59 pm

Emma Salter wrote:NSR
Need to advertise more with Facebook posts


Need to engage with the club on a level which isn't just Facebook.
Need to stop Conor saying "Lakes weekend's better" when people are trying to promote NSR after Monday pool sessions.
Need people to understand that without the WHOLE club, the NSR doesn't run properly/as well.

It's all very well making yet another FB post, but nothing that I've heard or seen yet this (academic) year has actually explained what the NSR is, how big a deal it is to the club, how big a deal it is to the student kayaking community all over the UK, how much the club puts into it and gets out of it.

How about organising a bit of a talk and a screening of some of the films as part of a social?
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